Export Mail-Merge Data (CSV)

This topic covers how to export student data for a mail-merge as a CSV (Comma Separated Values) file.

For more information about how use mail-merge, see Microsoft Support's How to use mail merge to create form letters in Microsoft Word tutorial.

  1. Select Reports from the left sidebar.



  2. Click the Export Mail-Merge Data (CSV) button.



  3. In the pop-up window, select from the following options:
    • Name This Report: Enter a title for your file.
    • Grading Period: From the drop-down menu, select the grading or marking period that you would like to appear on the export.
    • Grade Level: From the drop-down menu, select either All grade levels or choose a specific grade level that you would like to appear on the export.
    • Grades: Check this box to display student grades in each class.
    • Weighted Attendance: Check this box to include class and overall weighted attendance on the export.
    • Comments: Check this box to display teacher comments for students in each class.
    • Weighted GPA: Check this box to include class and overall weighted GPA on the export.
    • Class Weights: Check this box to include class weights on the export.
    • Honors Status: Check this box to indicate whether a class is marked as honors on the export.
    • Unweighted GPA: Check this box to include class and overall unweighted GPA on the export
    • Attendance: Check this box to include class and overall attendance marks on the export.
    • Standards: Check this box to include standards on your export.
    • Custom Fields: Check this box to include student custom fields on your export.



  4. Click the green Export Mail Merge Data button to create your mail-merge data CSV file.

  5. You can view and print this CSV file at the bottom of the Print Reports page by clicking on the title of the file.



  6. You can save the CSV file to your computer for use outside of Engrade.


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