Create Standards Set

Administrators can create custom standard sets for use in standards tagging and tracking within your Engrade account. Custom standard sets, including state, county, district, or school standards, can be adapted for use in Engrade.

  1. Hover over Apps on the top navigation bar, and select Standards from the drop-down menu.



  2. Hover over Create New Standards, and select one of the following options:

    • Select Single Subject if you only want to upload one subject’s standards.
    • Select Multi Subject if you want to upload multiple subjects at once.

  3. On the New Standard Set page, select this template to download the standards upload CSV template.



  4. The standards upload CSV template has nine columns, each of which are described below. Each standard should occupy exactly one row in the CSV template with information for each of the required columns entered on that row.



  5. The Standard ID is a required field. Enter a unique combination of numbers and/or letters that identify the individual standard indicator or substandard. No two standards may share the same standard ID within the same standard set. For example, you might use L.K.01 to indicate the first (01) standard in the kindergarten (K) Language Arts section (L).

    You can use periods in the standard ID to separate values, if desired.

  6. The Parent ID is not a required field. Enter the combination of numbers and/or letters that applies to a group of standard indicators or substandards. If a standard does not have any substandards, there is no parent ID, and you can leave this field blank.

    For example, if your first kindergarten language standard (L.K.01) has substandards, you could name the substandards L.K.01.a, L.K.01.b, L.K.01.c, etc.  Since L.K.01.a, L.K.01.b, and L.K.01.c are all substandards of the original standard L.K.01, L.K.01 would be the parent ID for each of those substandards.

  7. The Subject Code is a required field. Enter the appropriate subject code. Numerical subject codes are listed on the New Standards Set page, as well as below.

    You may only select one subject code per standard, and you must only choose from the numerical values provided below. For example, if your first kindergarten standard (L.K.01) is a Language Arts standard, your subject code would be 1 for English/Language Arts.

    • 0 – All Subjects
    • 1 – English/Language Arts
    • 5 – Science
    • 12 – Math
    • 18 – Religion
    • 19 – Business & Economics
    • 25 – Music
    • 26 – Art
    • 27 – Theater
    • 36 – Government & Politics
    • 38 – Dance
    • 39 – Computer Science
    • 40 – Geography
    • 41 – PE/Health
    • 42 – Foreign Language
    • 43 – Engrade
    • 44 – History
    • 60 – Social Studies
    • 99 – Other

  8. The Minimum/Maximum Grade Level are required fields. Enter the lowest and highest grade level for which the standard applies.

    For example, if your first kindergarten language standard (L.K.01) is only for kindergarten students, the minimum grade level would be 0 and the maximum grade level would be 0. However, if your kindergarten language standard (L.K.01) also applies for first grade students, you might set the minimum grade level to 0 and the maximum grade level to 1 in order to encompass the Kindergarten – 1st Grade range for that standard.

    You can enter the following numerical values to indicate each grade level:

    You must only choose from the numerical values provided below.

    • 0 – Kindergarten/Pre-K
    • 1 – 1st Grade
    • 2 – 2nd Grade
    • 3 – 3rd Grade
    • 4 – 4th Grade
    • 5 – 5th Grade
    • 6 – 6th Grade
    • 7 – 7th Grade
    • 8 – 8th Grade
    • 9 – 9th Grade
    • 10 – 10th Grade
    • 11 – 11th Grade
    • 12 – 12th Grade
    • 13 – College
    • 14 – Occupational
    • 99 – Other

  9. The Description is a required field. Enter the text of the standard, substandard, or standard indicator. For example, a kindergarten language standard (L.K.01) may have a description such as: Understands basic conventions of standard English.

  10. The Short Description field is not a required field. Enter an abbreviated description of the standard. For example, a kindergarten language standard (L.K.01) may have a description such as: Language Comprehension.

  11. The Category is a required field. Enter the overall category for a group of standards, substandards, and/or standard indicators. For example, a kindergarten language standard (L.K.01) may be a part of the Language Arts category.

    If you are using parent IDs for substandards, the parent ID and all substandards must have the same category.

  12. The Category2 is not a required field.  Enter a secondary category. For example, a kindergarten language standard (L.K.01) within the Language Arts category may have a secondary category of Conventions of Standard English.

    If you are using parent IDs for substandards, the parent ID and all substandards must have the same category and secondary category.

  13. Do not add to, edit or remove any of the column headers present in the downloaded CSV template. Any modifications to these columns headers will prevent a successful upload.

  14. Remove any special characters, such as commas, exclamation points, tildes or accent marks from the file before attempting an upload.

  15. If you are using parent IDs, make sure that you have built logical parent-child relationships between parent standards and substandards. For example, a standard cannot have the same standard ID and parent ID. The standard L.K.01 cannot have L.K.01 as its parent ID.

  16. If you are using a Windows computer, save the file as a Comma Separated Values (.csv) file.

  17. If you are using a Mac computer, you will need to save your CSV file in a slightly different format. If you use the default Comma Separated Values (.csv) file format, you may be unable to upload your file.

    • Open the file in Excel, and select File and Save As.
    • Under Format, select Windows Comma Separated (.csv) from the drop-down and save your file.



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